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Jobs and opportunities

Senior Officer, Finance

1. JOB PURPOSE The job holder will be responsible for preparing financial statements, compliance with donor requirements, maintaining cash controls, preparing the payroll, maintaining accounts payab...

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1. JOB PURPOSE

The job holder will be responsible for preparing financial statements, compliance with donor requirements, maintaining cash controls, preparing the payroll, maintaining accounts payable and receivables, ensuring timely statutory deductions and remittances.

2. KEY TASKS

  • Assist in monitoring and development of effective systems of financial accountability and control in line with IPPFARO operations procedures and donor financial requirements
  • Coordinate the preparation of end of month and annual financial statements
  • Coordinate the work of finance officers in preparing monthly general ledger and drafting restricted project donor reports
  • Ensure transactions are properly reviewed and promptly entered into the systems
  • Contribute to the maintenance of a system to monitor and forecast cash requirements to meet administrative and project expenditures
  • Establish monthly cash requirements for the Regional Office
  • Approve petty cash payments, travel refunds, and transactions as assigned to ensure compliance with operations procedures and donor requirements
  • Constantly review banking arrangements to ensure timely transfer of funds and minimize exchange loses and bank charges and recommend changes for consideration
  • Advise on all general ledger and financial matters
  • Induct new staff members on finance matters and encourage all staff under his/her supervision to have updated skills, capacities and well conversant with the ERP in use in managing the accounting
  • Act as a focal point with matters relating to annual and restricted project external audits
  • Work diligently and effectively with ARO & other stakeholders to align internal processes
  • In coordination with the Chief of Human Resources, prepare monthly payroll calculation for review and approval by the Head of Operations and Technology
  • Protect organization's value by keeping information confidential
  • Ensure IPPFARO meets statutory requirements, including timely calculation and remittance of payroll deductions and withholding taxes
  • Undertake any other duties that might be assigned by supervisor.

3. RESPONSIBILITIES

a) staff responsibilities carried out by the job holder.

  • Supervises the Finance Officers of both restricted projects and Core
  • To ensure adherence to IPPFAR and ARO policies, values, procedures, rules and regulations and any other agreements between IPPFAR and partners.

b) financial responsibilities carried out by the job holder.

  • To provide timely and reliable financial information for management decision making.

c) advisory responsibilities carried out by the job holder.

  • Advise on financial procedures & practices
  • Contribute to effective internal controls and ensure compliance with local regulatory laws and rules for financial and tax reporting

4. EDUCATION & QUALIFICATIONS

  • Master’s degree in accounting, Finance, Commerce or Business Administration
  • A professional qualification in Accounting/Finance (ACCA, CPA, or equivalent)
  • Proficiency with accounting software, word processing and spreadsheets.

5. PROFESSIONAL EXPERIENCE

  • Minimum of five years’ experience in Accounting, Finance and Business Administration and preferably in an international humanitarian and/or development organisation.

6. SKILLS

  • High degree of Integrity and Honesty
  • Maturity and a high degree of confidentiality
  • Computer literacy (Word, Excel and Power Point)
  • Diligence and attention to detail
  • Good interpersonal and communication skills
  • Professional behaviour and right attitude
  • Fluency in English; working knowledge of French and/or Portuguese is an added advantage.

7. OTHER PERSONAL ATTRIBUTES

  • Subscribe to IPPF’s Policies, Mission, Vision, and values and IPPFAR’s, Procedures, rules and regulations
  • Ability to maintain high level of confidentiality
  • Willingness to travel on occasion
  • Focus on continuous improved results/performance
  • Sound judgement
  • Flexibility and willing to work outside normal working hours when the exigencies of service so demand.

*Salary will be negotiated depending on the candidate’s experience and skills for the position.

Interested individuals should submit a CV and a 1-page cover letter to: [email protected] 

Closing date: Tuesday 28th January 2020.

IPPF offers a wide range of benefits and is an equal opportunity employer. 

If you do not hear from us by 15th March 2020, please assume that your application was not successful.

Applications are particularly encouraged from women and candidates openly living with HIV.”

IPPF has​ been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF.  These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

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